Policies in plain sight, personal files under lock
Company documents are published by appointed staff, and every employee keeps their own files in a personal archive only they can see.
Features
What the module does
Preview in the browser
PDF and office documents open right in the portal, without downloading or installing Office.
Categories and search
Policies, templates, HR documents. Search by title and description.
Publishing rights
Only appointed publishers can upload to the shared section. Everyone else reads.
Personal archive
An employee's folders, notes and files, visible only to them.
Version history
When a file is replaced, the previous version is kept as “outdated, replaced”.
Safe uploads
Common office formats, PDF, text and images are accepted. Executables are rejected.
How it works
How it works
A publisher uploads a document
They set a title, category and description.
Staff find it
By search or category, and open it in the browser.
A new edition replaces the old
The link to the document stays the same.
Who it helps
Value for every role
Finds a policy in seconds
No more digging through file shares or asking colleagues.
Publish what's current
One current edition instead of copies in email.
Fewer messy shares
Rights and formats under control, files on your server.
Questions
Common questions
How is the personal archive different from Nextcloud?
The personal archive keeps an employee's important documents in the portal with versions and notes. For shared folders and collaboration the portal works alongside Nextcloud.
What file size is allowed?
The administrator sets the limit, and it is shown right in the upload form.
Can an administrator see my personal archive?
Through the portal interface, a personal archive is visible only to its owner.
See also
Works together with
Documents follow a route, not a walk between offices
Approval routes by document type, versions and remarks, deputies during holidays, qualified CAdES signatures, a PDF approval sheet with a QR code and a document registry.
Learn more →Local AILocal AI assistant
A language model on your server triages tickets, answers from your policies and summarises threads. No data goes to the cloud.
Learn more →CalendarsEvery company event in one calendar
Company, personal and shared calendars, invitations, event sign‑ups with seat limits, recurring events and reminders.
Learn more →Bring it all into one window
We'll show every module on a demo stand with sample data, walk you through the local AI pilot and talk through installing it in your infrastructure.